A geofence is a virtual parameter in a real-world geographic area. These areas can be as narrow as a single-lane street or as large as a whole country or highway. Geofencing uses Wi-Fi, cellular data, a global positioning system (GPS), or radio frequency to trigger pre-programmed responses, which can be helpful for fleet management. For example, if a driver enters a specific area, they could automatically receive a message or send an alert to a fleet manager about a trucker’s location.
The following are a few ways fleet managers can use geofencing to improve the efficiency and productivity of their fleets:
1. Simplify time and payroll management—When a driver passes through predetermined geofenced perimeters, fleet management software can record working hours and locations, making for more accurate time logging. This will help process payroll more accurately without having to double-check manual records.
2. Increase security and theft prevention—If a vehicle is stolen, geofencing software will be able to send an alert that the vehicle has gone beyond the approved routes and virtual boundaries. It can then be determined whether there is a valid reason for the deviation or if assets were stolen.
3. Reduce administrative burden—Administrative work can be decreased by using geofencing to automate reports instead of manually monitoring vehicles or calling drivers for progress updates.
4. Improve planning—Geofencing updates in real-time by communicating with GPS tracking, showing a vehicle’s location, determining a driver’s ETA, adjusting proposed trips, and keeping shipping on time.
5. Enhance fleet safety—Geofences can be installed around unsafe or forbidden places for trucks to enter. A timely alert can be sent to reroute drivers and keep them safe when the area is approached.
Implementing geofencing can help fleet managers prevent vehicle theft or misuse, improve efficiency and stay up to date on schedules.
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Over the road truck drivers typically spend more time on the road than most commercial drivers, often putting in days’ or weeks’ worth of driving before returning home. This list is not exhaustive, and assessing your trucking company's exposures and taking the appropriate precautions can go a long way toward protecting your business.
Download our “Loss Control Questionnaire: Over the Road Trucking” guide for an in-depth list of more ways to minimize gaps in your risk management: